Privacy Policy

Document Index

1. Introduction and Scope

2. Data Protection Framework

3. Data Controller

4. Information We Collect
   4.1 Personal Data You Provide
   4.2 Data We Collect Automatically
   4.3 Data From Third Parties

5. How We Use Your Information

6. Data Sharing

7. International Transfers

8. Data Retention

9. Your Rights

10. Complaints

11. Security

12. Children's Privacy

13. Policy Updates

1. Introduction and Scope

This Privacy Policy outlines how IID Media Limited collects, uses, and protects your personal information. As a B2B media publisher operating globally, we handle data from professionals, subscribers, advertisers, and website visitors. This document explains your rights and our responsibilities under UK and international data protection laws, ensuring transparency in how we manage the information entrusted to us.

2. Data Protection Framework

We comply with:

• The UK General Data Protection Regulation (UK GDPR)

• The Data Protection Act 2018

• The Privacy and Electronic Communications Regulations (PECR)

3. Data Controller

For most processing activities, IID Media Limited is the data controller. For specific services or joint offerings, additional controllers may be identified in relevant service-specific notices.

Company Information:
IID Media Limited (Company Number: 12573270)

Registered Office: Docklands Business Centre, 10-16 Tiller Road, London E14 8PX, United Kingdom

Data Protection Registration:
We are registered with the Information Commissioner's Office (ICO) in the United Kingdom under reference number: ZB255500

4. Information We Collect

4.1 Personal Data You Provide:

• Contact details (name, email, phone, company)

• Professional information (job title, company details)

• Account credentials and preferences

• Payment information

• Communications and correspondence

• Content submissions

4.2 Data We Collect Automatically:

• Technical data (IP address, browser type, device information)

• Usage data (pages visited, time spent, features used)

• Location data (country/city level for personalisation)

• Cookies and similar technologies data

4.3 Data From Third Parties:

• Business contact information from professional directories

• Data from event organisers and partners

• Information from social media platforms (where you interact with us)

• Analytics and marketing data providers

5. How We Use Your Information

6. Data Sharing

We may share your data with:

• Service Providers: Hosting, payment processing, analytics

• Professional Advisors: Legal, accounting, consulting services

• Business Partners: Event co-organisers, content partners

• Authorities: When required by law or to protect rights

• Corporate Group: For centralised services and administration

7. International Transfers

Where data is transferred outside the UK, we ensure appropriate safeguards including:

• UK International Data Transfer Agreement

• Standard Contractual Clauses

• Adequacy decisions where applicable

8. Data Retention

We retain personal data only as long as necessary for the purposes collected, considering:

• Legal and regulatory requirements

• Business and operational needs

• Contractual obligations

• Archival and historical purposes

9. Your Rights

Under UK data protection law, you have rights to:

1. Access: Request copies of your personal data

2. Rectification: Request correction of inaccurate data

3. Erasure: Request deletion of your data in certain circumstances

4. Restriction: Request limitation of processing

5. Objection: Object to processing based on legitimate interests

6. Portability: Request transfer of your data to another organisation

7. Withdraw Consent: Where processing is based on consent

To exercise these rights, contact: [email protected]

10. Complaints

You have the right to complain to the UK Information Commissioner's Office:

• Website: https://ico.org.uk

• Telephone: 0303 123 1113

• Address: Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

11. Security

We implement appropriate technical and organisational measures to protect personal data, including encryption, access controls, and regular security assessments.

12. Children's Privacy

Our services are not intended for children under 16, and we do not knowingly collect their data.

13. Policy Updates

We regularly review and update this policy. Significant changes will be communicated through appropriate channels.

Last Updated: 28th November 2025
Policy Owner: Data Protection Officer